| 1.0 |
PURPOSE - to define certification requirements for materials, products, and processes purchased by Electromech Technologies. |
| 2.0 |
SUPPLIER RESPONSIBILITY - supplier acceptance of a purchase order from Electromech Technologies referencing this specification indicates their understanding that it is the supplier's responsibility to provide the certification documentation required herein with every shipment. All certification documentation must be written in the Engish language. |
| (a) NOTE: Material acceptance and/or payment may be withheld pending receipt of required certifications. Any material not conforming must have deviation signed by an Electromech Technologies Engineer prior to sending the deviating material to Electromech Technologies. Contact the buyer to request an engineering deviation form. |
| (b) NOTE: Substitution of material is not allowed without a deviation signed by an Electromech Technologies Engineer. |
| (c) NOTE: All print requirements including notes must be compliant for product to be accepted. |
| (d) NOTE: All documentation submitted must be traceable to the Electromech Technologies P.O. number. |
| (e) NOTE: When specific standards are required, the Certificate of Conformance must explicitly state the standard and revision letter the supplier material conforms to. |
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| 3.0 |
PURCHASING RESPONSIBILITY - (a) Electromech Technologies Purchasing personnel ensure this specification is
referenced on all purchase orders and communicated to all suppliers. |
| 4.0 |
USE - (a) This specification is intended for use by suppliers of production materials and special processes. Table I lists the categories of materials and processes purchased and the relevant section of this specification identifying certification requirements. |
| Table 1 |
| Category |
Section |
| Raw Material |
1 |
| Specialty Metals |
2 |
| Special Processes |
3 |
| Subcontract Machining |
4 |
| Miscellaneous Hardware Items (terminals, fasteners, nuts, screws, inserts, etc.) |
5 |
| Bearings |
6 |
| Standard Design End Items |
7 |
| Electromech Technologies Designed Items (motor brushes and commutators, sheet metal stamping, etc.) |
8 |
| Rubber, Elastomer, Fluorocarbon, etc. Products (o-rings, gaskets, seals) |
9 |
| Paints, Varnishes and Adhesives |
10 |
| Nameplates and Decals |
11 |
| Electronic Components |
12 |
| Electronic Assemblies |
13 |
| Electronic Printed Circuit Boards |
14 |
| Non-destructive Testing (x-ray dye penetrate, magnetic particle, etc.) |
15 |
| Calibration |
16 |
| Gears and Splines |
17 |
|
| Section 1 - Raw Materials |
|
(a) Steel purchased in a soft condition which will be heat treated during processing requires raw material test reports, laboratory chemical analysis and certification results. |
|
(b) Steel purchased in a hardened condition that will not be heat treated (including stainless steels) requires raw material test reports, laboratory chemical certification results and physical test reports. (This applies whether the material is purchased in bar stock, tubing, sheet, casting, or forging form.) |
|
(c) Aluminum purchased in raw forms requires physical test reports. |
|
(d) Aluminum castings require physical test reports, chemical analysis and certification. |
|
(e) Materials such as copper, brass, bronze, etc. requires a chemical analysis and certification. |
| Section 2 - Specialty Metals |
|
(a) Specialty metals as defined by DFARS 252.225-7014 require physical test reports, chemical analysis and certification including country of origin and DFARS compliance. All such metals shall be procured in accordance with applicable regulations. |
| Section 3 - Special Processes |
|
(a) Specific Certificate of Conformance’s shall be provided for all special processes performed on production material. If the purchase order or drawing lists a specific controlling specification for the process, that specification shall be referenced in the C of C, including specification revision level and date. |
|
(b) If no controlling specification is referenced, the C of C shall indicate the general parameters of the process performed. All special process C of C's shall reference a specific purchase order, part number and quantity. |
| Section 4 - Subcontract Machining |
|
(a) When complete subcontract machining of production material requires a supplier purchase raw materials / or special processes, the subcontract supplier shall be responsible for requiring and obtaining raw material and special process certifications as outlined in Section 1, 2 and 3 of this document. |
|
(b) These certifications must be retained for a minimum period of 10 years and be available to Electromech personnel upon request within 24 hours. In addition, the supplier shall provide a certificate of conformance referencing all drawing, purchase order requirements and quantities shipped. |
|
(c) (Note: Certificate of Conformance must accompany all shipments of material to Electromech. Certificates submitted with the first shipment of material on a purchase order do not cover subsequent shipments). |
| Section 5 Miscellaneous Hardware Items |
|
(a) Suppliers of miscellaneous hardware items such as nuts, bolts, fasteners, studs, inserts, terminals, etc. may be either the actual manufacturer or a distributor. In either case, the supplier shall provide a specific Certificate of Conformance statement containing the test reports or chemical/physical analysis and the drawing, purchase order requirements and quantities shipped. |
| Section 6 - Bearings |
|
(a) A Certificate of Conformance stating the manufacturer’s name, the manufacturer’s part number, the country of origin, verification of lubrication and type with test reports or chemical/physical analysis is required with each shipment of bearings. NOTE: Section 2 requirements may apply. |
| Section 7 - Standard Design End Items |
|
(a) Items manufactured to Military, ANSI, SME, or other specifications by a third party, shall be accompanied by a specific Certificate of Conformance including specification revision level and date. |
| Section 8 - Electromech Designed Items |
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(a) Electromech Technologies designed specialty items manufactured by a supplier specializing in those products or processes require a specific Certificate of Conformance statement indicating compliance to individual engineering drawing requirements. |
| Section 9 - Rubber, Elastomer, Fluorocarbon, etc. Products |
|
(a) Items made from elastomers such as gaskets, o-rings, seals, etc. require a specific Certificate of Conformance indicating 80% or greater shelf life remaining. Items made from brand materials, such as Teflon or Viton, should reference these recognized materials and specific compounds. |
|
(b) As applicable, the manufacturing date, cure date, expiration date and lot / batch number of such material shall be specified. The minimum requirement is an expiration date and lot / batch number + Section 9(a) requirements. |
| Section 10 - Paints, Varnishes, Adhesives |
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(a) Certificate of Conformance statements referencing the specifications are required when products are ordered to controlling specifications (such as Military Standard or ANSI standards). 80% or greater of the shelf life shall remain. |
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(b) The lot number and expiration date of such material shall be specified on the certification and affixed to each container. |
| Section 11 - Nameplates and Decals |
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(a) Decals and nameplates require specific Certificate of Conformance statements indicating compliance to individual engineering drawing requirements. |
| Section 12 - Electronic Components (resistors, capacitors, etc) |
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(a) Electronic components may be purchased from a distributor or from the manufacturer. In either case, the supplier shall provide a Certificate of Conformance statement with test results and verification no counterfeit parts are supplied. Where Electromech Technologies drawings and part numbers are used, all print requirements, including sources must be followed. |
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(b) As required, customer sources, drawings and specifications must be met + 12(a) requirements. |
| Section 13 - Electronic Assemblies |
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(a) Assemblies of electronic components manufactured to specific, general or proprietary designs require a Certificate of Conformance statement with test results and verification no counterfeit parts are supplied. |
| Section 14 - Electronic Printed Circuit Boards |
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(a) Printed circuit boards manufactured to a standard or Electromech Technologies proprietary designs require a Certificate of Conformance statement with test results and verification no counterfeit parts are supplied. |
| Section 15 - Nondestructive Testing (x-ray, dye penetrant, magnetic particle, etc.) |
|
(a) When required by drawing specifications or purchase order, non-destructive testing (NDT) shall be performed. Evidence of such testing must be documented by a Certificate of Conformance stating the NDT method, revision level and process performed with the test results as acceptable or not acceptable indicated. Statements must be signed by personnel certified and trained as capable to perform such testing. |
| Section 16 - Calibration |
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(a) The Certificate of Conformance statement for calibration services shall reference the procedures, processes and equipment and indicate the results as acceptable or unacceptable. Traceability to ISO 10012, ISO 17025 or ANSI/NCSL Z540-1 National Bureau of Standards shall be demonstrated. Calibration laboratories accredited to national/international standards are preferred. |
| Section 17 - Gears and Splines |
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(a) Requirements as stated in Sections 1, 2, 3, and 4 of this document apply. Additionally, the supplier shall meet the requirements of the spline or gear data table. |
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(b) Evidence of compliance shall be documented by a Certificate of Conformance with the specific reference to the spline or gear data table. |
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(c) Test results shall be submitted for the requirements stated in the spline and/or gear data table. |
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(d) A first article test report is required on the first production run and every 24 months afterwards. |
